Who is Hazel Burgan?

Hazel is the owner of Laa-Vision Events, a local and international event planning firm. She believes her clients events should be stress free, timeless, and fun filled by all in attendance to the point where no one wants to leave and go home.

Hazel believes that there is no ordinary event; all events are one of a kind.

Here are a few things you should know about your Event Planner:

  • Originally from Trinidad West Indies, the land of the steelpan and soca music.
  • Begins her day by spending time with the Lord, she firmly believes that giving, spending time and leaving the details of her day in the hand of the Lord, He opens doors for her, and always gives her the best of everything during her day. She says it works to talk and have an intimate relationship with Him.
  • Have a passion for helping others and giving back in community service.
  • Loves her Caribbean food, her specialty is roast bake and saltfish with avocado.
  • Loves her fiancée homemade herbals teas and cocoa.
  • Favorite drinks Virgin Pina Coladas and Bailey’s.
  • A fan of old romantic movies, Westerns, Criminal Minds and NCIS.
  • Her most tearful movie: Imitation of Life and Passion of Christ.
  • Her family is her world and looks forward to spending tim and preparing meals for them.
  • When she is home alone, she dances and sings all over the house.
  • Looks forward to being greeted by Teddy (family dog) when she gets home.
  • A natural organizer and strive for perfection in everything she lay her hands on.
  • Her excitement comes into play when she is working for her clients, and the THUMBS UP from her clients at the end results.
  • Her best friend is her mom and fiancée.
  • Known for her humor, outgoing personality, sassiness, and her eye for color and design.
  • Reading keeping up with event industry trends and travelling the world.

Why are we set apart from other planners & Coordinators?

We are Certified Event planners, with a commitment to be on top of the current trends. We are organized, creative, quick problem solvers, truly fun loving and excited about creating a fabulous event. We go above and beyond to give you an event that surpasses all that you can ever imagine. To ensure your event is superb we create only two events per month, to fully focus our attention on our client. Best of all: We travel to our clients they do not come to us.

What size events do you work on?

We love to work on all size events from 50 to 1000 guests. No two (2) Event or Wedding are the same, so we create a customized plan for each event.

This all sounds great, but it also sounds expensive. Are we going to be able to afford all of this?

An Event planner cost is incorporated into the overall budget of each collection. Customized collections are different, and cost will fluctuate so it’s never extra. Many clients feel that hiring an Event planner is expensive and they opt out of a well-needed service without knowing the logistics. We are professionals and our concern are our clients, we work diligently to make sure your Event and your vision are right before you.

We’re having a destination wedding, Do you plan weddings & Do you travel?

Yes!! We do plan weddings and we love destination Weddings and Events. We have been fortunate enough to travel to different Caribbean countries planning and coordinating Events and Weddings. We have traveled to Jamaica Trinidad & Tobago, Florida, Atlanta and different states within the USA, planning and coordinating full-service Events and Weddings. We are connected to hotels, resorts and cruise ships and have our Travel Specialist on our team to assist with any travel and hotel arrangements.

Contact us with your travel ideas and our Travel Specialist will create a custom destination collection to suit your needs.

How much is this going to cost?

We customized each collection to meet the client’s needs. Final investments will be determined by the services that interest you, and the level of involvement you would like from our team, as well as the size and complexity of your event. Our Full-Service Event Planning can start as low as $6000.00

Do you charge for an initial consultation?

Our one-hour consultation is free, after this time, an hourly rate is applied.

How much experience do your wedding planner have?

Each of our event planners comes with a different level of experience, but on average, our planners have at least four – five years in the event and wedding industry.

How much involvement will my planner have?

As much or as little as you want us to have! Your planner’s level of involvement depends on the event planning collection you reserve and your personal preferences. Some clients will have every detail planned out and are just looking for a planner to execute their vision, and some clients want to sit back and let their planner take care of everything for their event or wedding day. We work with clients at both ends of the spectrum (and anywhere in between) personalizing our service to your needs.

My venue already has an in-house wedding coordinator. Why do I need a planner?

An Event or Wedding Planner will PLAN your event from the very beginning, we will schedule and attend Venue & Vendor’s appointments with you, design and facilitating the details of your Wedding Day. We can provide you with a custom collection that gives you as much, or as little attention as you desire. Full Planning comes with fabulous luxuries like: Invitation assembly assistance, Custom Save-the-Date and Invitations, RSVP tracking, Welcome Bag & Favor Assembly, Seating chart, Signage creation, Color Palette assistance, multi-event planning & facilitating, and much more.  For Weddings, you can also get assistance with your Large Bridal Parties, Rehearsal Dinners, Morning after brunch, large bridal parties, ideal dates and location for your event

  • Your venue coordinator most likely has many clients and many upcoming events they are involved with, possibly several per month. Most onsite venue coordinators are just too busy to devote the time and attention necessary to attend to the details of your wedding. The bottom line: An event/wedding coordinator at a venue and an event/ wedding planner are two completely different jobs.
  • The venue coordinator is there to serve the venue. Make sure you & your guests don’t burn down the building
  • Make sure the contract obligations like: Heat, Air, & Facilities are taken care of, and Food & Beverage services are progressing smoothly
  • Keep you within the terms and conditions of your contract
  • Make sure you & your guests are out when you are supposed to be

Your Venue Coordinator Certainly will Not: 

  • Plan Your Event
  • Design A Custom Event Floorplan
  • Customize an Event Day Itinerary
  • Provide you with Event etiquette, guidance, and advice through-out the planning process
  • Attend your vendor appointments, and negotiate your contracts
  • Manage (All) Vendors & facilitate a well-executed timeline
  • Be the point of reference for you, your guests, your photographer, your DJ, and all of your other vendors

The list can go on…& on, but you get the drift. They work for the Venue & not you personally.

An Event or Wedding planner is completely focused on you and dedicated to the vision of your event from conception to execution and beyond.

When do we meet our event or wedding planner?

At your free initial consultation after booking, your event planner will call you within two business days after booking to schedule a phone conversation and to set up your initial consultation.

When do I book with you & how do I set my appointment?

One (1) to two (2) days from the booking date, your event planner will reach out to you to introduce herself and begin the planning process. The level of involvement prior to your event is determined by the planning collection you reserve. If you reserve an All-Inclusive Full-Service Event or Wedding Collection, you’ll be able to start coordinating with your planner right away!

Before your event day

According to the  collection you selected, your planner will be available via phone and email to communicate with you and your vendors, and they’ll assist in developing your day-of timeline, floor plan, seating diagrams, banquet event order, table arrangements, transportation schedule, etc. Their main goal is to take the stress out of your planning process, so you can focus on just having a fun with your guest.

On your event day

Our planners will be present to oversee the setup for your day, answering vendor questions, coordinating your timeline, taking care of any final payments or contracts, troubleshooting any unexpected changes, and any other details so you can truly be a guest at your event!

When the last details of the evening have been taken care of we will ensure the venue is back to the way it should be before leaving. Unless other arrangements have been assigned to the venue staff.

I thought booking an Event or a Wedding Planner were for the Rich & Famous? Do I really need a Planner?

Yes, you do, Full – Service Planning for an Event or a Wedding is absolutely a luxury, but so is having a fabulous, timeless & well executed event. A Professional Planner/Coordinator is there to help you enjoy your Best Day Ever! There are many details often overlooked by clients planning their own event, especially Vendor Selection Negotiation – Organization –RSVPs etc. An Event Planner is going to have a team of Vendors that offer great pricing and or incentives. Most clients can’t afford to not have an Event Planner, to handle all aspects of their event. It typically pay for itself, and that is the only area where we make ourselves invaluable.

I found a Planner that is way cheaper, why should I book with you?

The first question some clients will ask is “how much, how much” through emails and phone calls. That question is way too vague. We aren’t the cheapest option, nor are we the most expensive. We are moderately priced for the level of professionalism, expertise and uniqueness that we offer our clients. We are credible, we are responsible, we are well respected & loved by our peers, past clients and our vendors. We are also one of the Preferred Planners in New York, Atlanta, Florida, Jamaica and Trinidad. We have been planning Social Events & Weddings for over 15 years. Our experience makes us experts in our field, and you receive exceptional service. At the end of the day, you get what you pay for.

What’s the #1 thing that clients need to figure out before they meet with an event planner?

A realistic budget, so we can figure out what’s possible and what’s not. The client needs to be practical and realistic.

What do you wish more people knew about Event and Wedding planners?

“Day of” planners don’t exist. For everything to go smoothly at your event planners must work with a client for at least four to six weeks leading up to the event to make sure that all the vendors are on the same page. We manage Month of Event Management.

I don’t need a wedding planner, I have a friend who said she would help at my wedding. That's the same right?

As helpful as your friends and family will be during your planning, they shouldn’t have to work on your wedding day. It can go both ways: either they will have so much to do that day they won’t even be able to enjoy your wedding day. On the other hand, they may not have enough experience to pull off your wedding day without creating any conflicts and take the job seriously, and the day might end up being a disaster. Wedding Planners are here to assist you with an efficient timeline so your event will run seamlessly. People do not know the importance of a Wedding Planner until they hire us and after their experience, they will not plan any event without a planner.

What if I’m not able to meet you face-to-face for an initial consultation?

With the advances in technology, it is possible to arrange a “face-to-face” consultation via Skype, or you can forgo the visual element and simply conduct all planning discussions via phone or email. Our international and out of state clients love to connect this way.

Do you have an agreement?

Yes, all Certified Professional Event Planners and Wedding Coordinators should have agreements for their clients to sign. All clients are required to sign a letter of agreement prior to planning their event.

Do you require a retainer?

Yes.  All clients must pay a non-refundable retainer of 50% upon signing the letter of agreement.

What happens if my date changes?

If Laa-Vision Events is available on your new date, the existing letter of agreement will simply be modified and re-signed to reflect the change.  If we are not available on your new date, we will attempt to outsource your event using our discretion and/or suggest other planners.  Unfortunately, deposits are always non-refundable, as the holding of your original date prohibited us from booking additional events surrounding your day. If your new date crosses a calendar year (i.e. moves from 2019 to 2021) you will need to pay any applicable in fees.

Do you work more than one event per day?

No! we do not book more than two events per month Our goal is not the quantity of our services, but the quality, and to ensure that the logistics of our client’s special events are perfect, we prefer only to plan a few events each month ensuring that enough time is implemented into executing our client’s vision to create an outstanding and unforgettable event celebration.

If none of your collection fits into my dream wedding, can one be customized for me?

Definitely! All collections can be customized to suit our client specification.  Each event is unique, therefore we are happy to create a custom collection that meets your needs for your special day!

Will you bring team/assistant to my event?

Yes, every event has one assistant that helps with the logistics and works with the   vendors to ensure all is being handled correctly according to the terms set forth. Another assistant will be with you at your place of preparations for the ceremony to ensure that you are on time for your special day and if there are anything you will need attended too. According to the flow of the day if another assistant is needed the cost will be worked into the pricing.

Are you available for travel and do you reserve our resort event or wedding location?

Yes, and yes, we do destination events for you and we will be there to assist you with yours, and a resort collection can be designed for you, along with the assistant of our Travel Specialist if needed.

Will the planner I initially meet with be the one on my wedding day?

Of Course! Our Head Planner and Owner will be there on the day of, plus an amazing assistant.

How far in advance should I book my Full Planning service with your team?

We recommend booking with us anywhere from 11-18 months prior to the big day. It is important to keep in mind that we do book on a limited number of these events per year between 8 -12, so we are booked up early (especially during peak wedding season: May-Oct). Clients should also keep in mind that our preferred vendors also book up quite far in advance as well, so the earlier we can book your team, the more options we have, and the better piece of mind you will have.

What is your average budget you work with, or range of events you typically plan?

We aim for your Full – Service Planning collection to be no more than 15% of your budget. Ideally 10%, and max 20% of your wedding budget, if you are open to getting creative with us! We understand budgets and do not want to take up a big portion that you need to cut in other areas.  We also recognize the value (savings, discounts, creative money-saving ideas) that we offer and know that no matter what, we will save you money!

Our range usually falls within the $35k-$125k according to the event; with All Inclusive Full Planning somewhere between $60k-$150k on average. However, we do have clients who love our style and comes to us to plan their events with a budget of $25k, we never turn clients away; a consultation is set, and most times they upgrade on their collection to have everything they desire for their event.

Do you have flexible payment plans?

Yes, we accept Cash, Bank Certified Checks, Visa, Mastercard and PayPal payments. Most of our plans include two equal installments, one upon booking and the other one month prior to your event. However, we can be very flexible to suit your needs, please let us know at time of booking.

What is the largest event you coordinated in the past?

The largest event we have coordinated was a Yearly Carnival Concert event for 5000 plus guests for the City of Orlando Florida and West Palm Beach. Our medium sized events are usually around 400 – 600 guests and our smaller events are around 150.

What additional types of events do you service?

We create beautiful, morning after brunch, clients have asked for our help with anniversaries, baby showers, birthdays, corporate events, engagement parties, Bridal parties, holiday and dinner parties and elopement.

Do I need to provide you with a vendor’s meal?

If we are at your event through the main course component of the evening, then a vendor meal would be great appreciated. However, if we depart before this time, then all we need is access to some water. Our shifts can be long and tiring and anything we can do to keep our energy level up is always help.

Can I hire my own officiant/minister/priest/pastor?

Yes. Whenever possible this is our preferred option. Having your own officiant makes the service much more personal.

I just need a Day of Coordinator, do you offer this service?

No, there is no such service as a Day of Coordinator, we do, however, offer a Month of Event Management Collection which comes with two (2) Coordinators to ensure that your event runs smoothly, using all the information we have utilized within the last few months.

How much does a Typical Wedding Planner Cost in New York ?

We cater to Full-Service Wedding Planning, Month of Event Management and only personally do around 15 Weddings per year. At the Full Planning level, the investment ranges from $5000+. At the Partial & Custom Planning level, it ranges from $3500+ all according to collection and involvement with the event.

How much does a Typical Event Planner Cost in New York City?

Event and Wedding planning collections vary from firm to firm. This is a service-based industry, and investment comparison is difficult because no two companies are the same. Any event we plan, and the stage is a reflection on the organization image, no matter if it’s a fundraiser, a gala, conference, office party, company picnic, etc. We must keep in mind that the magic of any event begins with knowledge being the key to success, and the detail of the event, this is extremely important. Investment can range from $7000.00 and up, according to the detail and logistics of the event.